Sodexo Inc. Administrative Assistant 1 in SAGINAW, Michigan

Unit Description

Sodexo School Services provides essential food management solutions to school districts across the country. We are seeking a Administrative Assistant 1 for our account at Saginaw Public School District located in Saginaw, MI . He or she will provide support to the Management staff comprised of 2 Operations Managers, 1 Fiscal Operations Manager and the General Manager. They assist with supporting operational the teams that manages the operational and financial over-site for the food and nutrition department within a mid-sized school district.

The ideal candidate will have some experience in K-12 food service operations, and labor cost controls. Strong written and verbal communication as well as the ability to articulate ideas, thoughts, opinions, professionally and clearly within all levels of the organization is critical. Some higher education preferred.

Saginaw Public Schools is comprised of over 7,497 students in 15 schools, including 10 elementary schools, 1 middle school, and 3 high schools. The District has gifted and talented programs; career and technical education and youth sports programs. Saginaw Public Schools has a record of steady, marked improvement and a continual quest for excellence. Saginaw Public Schools is home to one nationally recognized Blue Ribbon Schools selected and honored by the U.S. Department of Education.

The Administrative Assistant will complete the clerical tasks assigned by the Fiscal Operations Manager/General Manager in accordance with corporate guidelines. Provide accurate, friendly, quality service to customers/clients when processing customer/client transactions. The general responsibilities of the position include those listed below, but Sodexo may identify other responsibilities of the position. These responsibilities may differ among accounts, depending on business necessities and client requirements.

General Responsibilities:

  • Performs routine and varied clerical duties in accordance with standard procedures.

  • Performs activities such as photocopying, compiling records, filing, tabulating, posting information and scheduling appointments.

  • Writes types or enters information into computer to prepare correspondence.

  • Prepares issues and sends out receipts, bills, policies, invoices, statements and checks.

  • Maintains records, prepares forms, verifies information and resolves routine problems.

  • Operates various office machines.

  • Opens and routes incoming mail, answers correspondence and prepares outgoing mail.

  • Answers telephone, conveys messages and runs errands.

  • May receive, count and deposit cash, as needed.

  • May include human resources functions (including benefit administration, personnel action forms and payroll processing) for the unit as well as the district and region.

  • Complies with all company safety and risk management policies and procedures.

  • Reports all accidents and injuries in a timely manner.

  • Participates in regular safety meetings, safety training and hazard assessments.

  • Attends training programs (classroom and virtual) as designated.

  • May perform other duties and responsibilities as assigned.

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Position Summary

Performs a wide range of administrative and general support duties. Frequently communicates with internal and external contacts and may be exposed to confidential data. Works with close supervision and/or under clearly defined procedures. Understands how the assigned duties integrate with others in the team.

This position resides in-unit.

Qualifications & Requirements

Basic Education Requirement - High School Diploma, GED or equivalent

Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.

System ID 77894

Category Administrative

Relocation Type No

Employment Status Full-Time