Sodexo Operations LLC Administrative Assistant 2 in EVANSTON, Illinois

More information about this job

Unit Description

Sodexo at Northwestern University located in Evanston, IL, is seeking a customer service focused Administrative Assistant 2 to provide administrative support in the Human Resources department . This position will be responsible for a wide range of responsibilities that are detail-oriented and deadline driven. This position is fast-paced and requires excellent organizational skills, the ability to prioritize multiple tasks, problem solve and the ability to take initiative.

The ideal candidate would be someone that has the ability to maintain confidentiality ; build great relationships with our employees and management team and who possess excellent interpersonal skills .

The Administrative Assistant will report to the District Human Resources Manager.


Perform day-to-day office tasks such as, but not limited to:

  • Manage the onboarding process and new employee orientations. This includes completion of all required paperwork such as I-9 Employment Eligibility Verification, benefit and compensation, and other in-processing actions.

  • Process employee data changes into the HRIS system

  • The ability to maintain confidential files in the appropriate manner.

  • Strong auditing abilities in order to verify what documentation needs to be filed on site, stored off-site, or shredded.

  • Assists with logistics and processing candidate information efficiently

  • Works efficiently in a complex and demanding environment while maintaining a professional attitude and demeanor

  • Able to work independently while remaining on task and seeking help when needed

  • Ability to take direction from multiple individuals on different projects

  • Other duties as assigned


  • Minimum Three (3) years of experience in the Human Resources field is preferred

  • High School diploma or Equivalent required. College degree in Human Resources preferred.

  • At least one year of experience working in a Union environment preferred.

  • Intermediate to advanced skills in Microsoft Outlook, Excel, Word and PowerPoint required.

  • Experience working with databases and/or applicant tracking systems.

  • Experience working with confidential information .

  • Ability to follow directions and processes.

  • Ability to exert independent judgment under some supervision.

  • Ability to work with a diverse group of people.

  • Strong inter-personal skills.

  • Strong verbal and written communication skills.

  • Ability to multitask.

  • Ability to work in a fast-paced, demanding, and constantly changing environment.

  • Must be an energetic, team Player with a positive outlook, good attitude, and willingness to learn.

Work Hours: 9:00am to 5:30pm. At times, you may be asked to work earlier or later

depending on business needs.

Keywords: Human Resources, Administrative

Position Summary

Under limited supervision, provides general secretarial and administrative support to a department or group of professionals. Work is generally straightforward and administrative in nature. Requires a working knowledge of company operations, organizational procedures, and personnel. Work may occasionally involve handling confidential and sensitive material. Exercises some independent judgment and reasoning within established guidelines.

Qualifications & Requirements

Basic Education Requirement - High School Diploma or GED

Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.

System ID 58236

Location US - IL - EVANSTON

Relocation No

Category Administrative

Type Full-Time